Product · Invoice Reconciliation
Approve concrete invoices with the quote, PO, and tickets attached.
Three-way match across invoice, PO, and tickets. Variance flags surface unit-price, quantity, missing-ticket, and unexpected-fee discrepancies before AP signs.
- Base mix · 4,000 PSI+$320Invoice: $172/CY × 80 CY = $13,760PO + tickets: $168/CY × 80 CY = $13,440Unit price drift
- Quantity delivered+2.5 CYInvoice: 82.5 CY billedPO + tickets: 80 CY (10 tickets × 8.0–8.5 CY)Qty mismatch · check tickets
- Delivery surchargeMatchInvoice: $960PO + tickets: $960
- Short-load feeValidInvoice: $60 (one load 7.6 CY)PO + tickets: Threshold $60 if <8 CY · valid
- Standby — Saturday+$90Invoice: 45 min × $2/min = $90PO + tickets: No field-note evidenceStandby · evidence required
- Environmental fee+$330Invoice: $4/CY × 82.5 CY = $330PO + tickets: Not on quoteUnexpected fee · not on quote
Invoice extraction
We read every line item — base, fees, tax, total, ticket references. Low-confidence reads go to a review queue.
Three-way match
Invoice ↔ PO ↔ delivery tickets, paired automatically by supplier, project, and date.
Unit price variance
"Invoice $186/CY; PO $178/CY." Catch the supplier increase before payment.
Quantity variance
"Invoice bills 92 CY; tickets total 86 CY." The 6 missing yards surface with the ticket gap visible.
Unexpected fees
Environmental fee not in the quote? Standby without a field-note delay? Saturday premium on a Tuesday? Each is a typed flag with evidence inline.
Dispute packet
One click generates a PDF: annotated invoice, matched ticket photos, PO snapshot. Send to the supplier rep from the platform.
ERP handoff
Approved invoices flow to your ERP via integration or PDF / CSV / email. Variance audit trail stays with the record either way.
Catch the variance before the check goes out.
The free spend audit usually finds 1–3% recoverable variance on the first run.